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We Provide The Team And Systems You Need To End Recruitment Struggles, Client Droughts, And Admin Overload.

We Help ABA Therapy Centers, Mental Health Practices, and Home Health Agencies Solve Staffing Issues, Attract More Clients, and Eliminate Admin Overload.

Ready to move your business forward, fast?
Our dedicated Business Nerds—and proven frameworks for recruitment, client acquisition, and admin support—are built to eliminate what’s slowing you down.

👇  Request more info to see how it works.

❤️ We’ve Walked in Your Shoes. We’re Not Just Another VA Company— We’re Fellow Healthcare Business Owners with 15+ Years of Experience.

Operations A Mess? Referrals Slow? Hiring A Constant Headache?

We plug the gaps—supporting your team with admin, recruiting, and outreach—so your business can scale without burning out. These are the growth-blocking gaps we eliminate:

  • We build and implement custom recruitment frameworks that streamline and automate hiring for ABA Therapy Centers, Mental Health Practices, and Home Care Agencies.
  • Our systems help identify, attract, and onboard qualified staff in record time.
  • Includes job posting, applicant sourcing, screening, interview coordination, and onboarding support.
  • We develop customized community referral outreach frameworks that connect our clients with ideal referral partners.
  • We build the infrastructure needed to consistently generate leads through partnerships with schools, doctors, hospitals, and other community providers.
  • Tasks include CRM management, follow-ups, appointment setting, and outreach coordination.
     
  • We help streamline our clients' operational backlog by taking on high-value, remote-executable tasks that move the needle.
  • This includes intake management, direct client communication and management, billing support, scheduling, billing reminders, audit preparation, and compliance tracking.
  • Our goal is to offload the time-consuming backend work so providers can focus on client care and business growth.

❌  ABA Therapy Clinics: The Pain Is Real — And It’s Costing You.

❌ Before Partnering With Savvy Nerds Business Assistants...

You didn’t start your ABA practice to handle intake, staffing, insurance, and compliance. Yet here you are—overwhelmed by admin tasks and watching your growth stall.


You’re trying to grow your caseload—but referrals sit untouched for days



You’re constantly fixing broken RBT schedules—and still getting parent complaints


BCBAs are buried in paperwork instead of supervising care


Parents are calling, texting, and emailing at all hours—and it’s chaos


Insurance paperwork gets delayed, billing gets pushed, and payments slow down


You need more staff, but recruiting and follow-up is inconsistent or non-existent


 Every time you want to grow, operations fall apart


After Partnering With Savvy Nerds Business Assistants...

Your practice finally has a backend that matches your clinical quality. With reliable support and real systems, you can scale without the cracks.

 

Your VA follows up with every referral—tracking paperwork and booking assessments fast


Your VA manages schedule changes and confirms everything with parents proactively


Your VA manages schedule changes and confirms everything with parents proactively


All parent communication is handled through one point of contact: your VA


Pre-auths, insurance coordination, and billing prep are done on time, every time


Your VA actively supports RBT/admin recruitment—posting, screening, and scheduling


You finally have a backend that supports your growth—not blocks it


❤️  We’ve Walked in Your Shoes. We’re Not Just Another VA Company — We’re Fellow Healthcare Business Owners with 15+ Years of Experience.

Home Care Agency Owners: The Pain Is Real — And It’s CostingYou.

Before Partnering With Savvy Nerds Business Assistants...

You didn’t build your agency to be buried in intake packets, missed calls, last-minute call-offs, and billing delays. But somewhere along the way, you became the intake coordinator, recruiter, case manager, scheduler, and crisis manager—all at once.

You're trying to grow your census—but referrals slip through the cracks

Referral sources lose trust because no one follows up fast enough

You're ghosted by caregiver applicants—or they quit a week in

Billing is delayed (again) because EVV wasn’t clocked right
You stay up late piecing together care logs, notes, and authorizations

You dread audits because documentation is scattered and half-missing

Every new client feels like a risk—not a win—because your backend is overloaded

 Every time you want to grow, operations fall apart

After Partnering With Savvy Nerds Business Assistants...

Your agency runs like a real business—not a one-person triage unit. You finally have systems and support that protect your reputation and free you to scale.

Your VA tracks and follows up with every referral—so you never miss a case

Referral partners are kept in the loop with timely updates that build trust

Caregiver recruiting is consistent, organized, and follow-ups are handled

EVV logs are monitored, and missing punches are flagged before payroll hits

Billing is cleaner, faster, and fewer claims get denied

All documentation—authorizations, care plans, notes—is tracked and submitted

You finally feel confident saying “yes” to new clients—because you have the support to deliver

You finally have a backend that supports your growth—not blocks it

❤️  We’ve Walked in Your Shoes. We’re Not Just Another VA Company — We’re Fellow Healthcare Business Owners with 15+ Years of Experience.

❌  Mental Health Providers: The Pain Is Real — And It’s Costing You.

❌ Before Partnering With Savvy Nerds Business Assistants...

You didn’t sign up to be the admin, the scheduler, the recruiter, and the therapist. But here you are—managing everything, all the time, and wondering how you’re supposed to grow.

You’re booked solid—but still writing notes late at night


Clients drop off after intake because no one follows up

 You’re losing hours to inbox chaos and missed voicemails


 New therapist candidates ghost or fall through the cracks


 Every time you want to grow, operations fall apart


After Partnering With Savvy Nerds Business Assistants...

Your backend runs smoothly. Your team has breathing room. And you finally have the space to grow—without the chaos.

Your notes are formatted and queued by your VA, so you can log off on time


 Your VA handles intake tracking and follows up until the client is booked


Messages are filtered, replied to, and flagged—your inbox is under control


 Recruitment is organized: applications sorted, interviews booked


 You finally have a backend that supports your growth—not blocks it


❤️  We’ve Walked in Your Shoes. We’re Not Just Another VA Company — We’re Fellow Healthcare Business Owners with 15+ Years of Experience.

From Recruitment To Client Acquisition To Admin Support—We Fill the Growth Gaps Holding You Back.

Whether you run an ABA therapy center, a mental health practice, or a home care agency, chances are you’re operating in survival mode—overwhelmed by the day-to-day and lacking the time, team, and systems to grow. 

Too many leads drop off after the first inquiry. We manage every step—from intake forms to reminders—so more clients show up and stay engaged.

No-shows, late cancels, parent texts, and missed voicemails? We handle all of it with proactive scheduling, follow-ups, and real-time message support.

Your team didn’t go to school to spend hours formatting notes. We help with SOAP note prep, EMR entries, and documentation clean-up—without risking compliance.

Billing delays and pre-auth backlogs stall cash flow. We support claims tracking, pre-verifications, and paperwork prep—so nothing slips through the cracks.

We help source, screen, and schedule interviews for RBTs, therapists, front desk staff, and admin roles—so you don’t lose momentum trying to hire.

We support lead follow-up, Google review requests, referral tracking, and light social/email outreach—so your practice continues to grow while we run the backend.

❤️   We’ve Walked in Your Shoes. We’re Not Just Another VA Company — We’re Fellow Healthcare Business Owners with 15+ Years of Experience.

Book Your Complimentary Discovery Call

How Our Process Works:

We make it easy to go from overwhelmed… to fully supported. From chaos to calm in 4 simple steps.

We’ll take 30 minutes to understand your practice’s unique pain points, workflows, systems, and goals.
 No pressure. Just clarity on what’s slowing you down—and how we can fix it. You leave the call with a strategy, not a sales pitch.

Behind the scenes, we screen our pre-trained, HIPAA-conscious virtual assistants based on: Your specialty (Mental Health, ABA, Therapy). Your tools and systems (EMR, CRM, scheduling platforms). Your work style and communication needs
 Then, we personally match you with the best-fit VA for your clinic—not just who’s available.

We guide both you and your VA through a streamlined onboarding experience: Setup of secure communication channels. Tool access + workflow alignment. Task priority mapping. Intake, documentation, and scheduling protocols. You don’t have to train from scratch—we plug into your existing systems and build structure around what’s already working.

You’re never left on your own. Our operations team continuously monitors performance, provides ongoing training, and supports your VA with: Weekly check-ins. Real-time feedback implementation.  Performance accountability. Workflow optimization as your needs evolve. You stay in control—without being the manager.

❤️  We’ve Walked in Your Shoes. We’re Not Just Another VA Company — We’re Fellow Healthcare Business Owners with 15+ Years of Experience.

"Our qualified employee census has went up tremendously since you guys implemented your program. And since we've been on your program, we have been able to retain about 80 % of our new employees  "

Shawndra Q., Owner - Enchanted Hearts Home Care

❤️  We’ve Walked in Your Shoes. We’re Not Just a VA Company — We’re Healthcare Business Owners with 15+ Years of Experience.

Client Testimonials:

See How ABA Therapy Centers, Mental Health Practices, and Home Care Agencies Are Solving Staffing Gaps, Filling Their Client Pipeline, and Offloading Admin Work. Fellow business owners like you are finally stepping out of the day-to-day—freeing up time, growing their teams, and scaling with less stress.Ready to get the same results? Book a Free Strategy Call Today.

“I didn’t realize how much time we were wasting until we got our assistant.”

We were constantly chasing intake paperwork, manually reminding parents, and cleaning up documentation errors. It was exhausting. Our Savvy Nerds assistant completely changed that. She handles follow-ups, appointment coordination, and even helps clean up EMR notes. The team’s stress levels have dropped, and I can finally focus on growing the clinic instead of just surviving day to day.

Willow Ridge Therapy

“Honestly, I was skeptical—but I’m glad I said yes.”

We were short-staffed, behind on notes, and I was constantly fielding messages from parents while trying to lead my team. I didn’t think a remote assistant could keep up, but our VA has been phenomenal. She handles schedule changes, inbox management, parent communication, and even supports with hiring RBTs. She’s part of our team now.

“Within A Short Period With Her Guidance, We have Established Referral Sources In The Homecare Industry”

At Hattie’s Caring Hands, we highly recommend Dr. Lynda Amama of Homecare
Champs for her consultancy in lead generation. Her professional and refined
approach make her work much more valuable to clients. Within a short period
with her guidance, we have established referral sources in the homecare industry,
and continue to pursue more. Her system works and we are very pleased with
the whole process. Reach out to her, you won’t be disappointed.

Hattie's Caring Hands

"Their staff is deligent with communication, timeliness, and accountability. I look forward to continuing to work with them for a long time to come!"

Amanda P., Owner - Lasik Home Health Agency

❤️  We’ve Walked in Your Shoes. We’re Not Just a VA Company — We’re Healthcare Business Owners with 15+ Years of Experience.

Maximize Profits While Achieving More: Contact Us For A Fixed Monthly Plan That Fits Your Budget

Experience the ease of budgeting with our fixed monthly plans. Enjoy comprehensive services without any surprise fees. Choose a plan that fits your needs and gain peace of mind knowing exactly what you'll pay each month.

Increased Productivity

Improved Work-Life Balance

Improved Turnover Rates

Improved Access to Specialized Skills

Improved Cost Savings

Improved Operations and bottomline

Why Choose Savvy Nerds?
We’re Not Just Another VA Company — We’re Healthcare Owners, Too

With over 15 years of building and running healthcare businesses, we understand the backend struggles you’re facing—because we’ve lived them. As pharmacists turned business operations consultants, we know the back office pain that stops growth—and we built Savvy Nerds to solve it.

With over a decade (and counting) of building and scaling our own home health agency into a multi-7-figure operation, we know firsthand the pressure of managing care, compliance, and chaos. Our roots as licensed healthcare providers shaped Savvy Nerds to deliver the kind of support we desperately needed—but couldn’t find.

Our VAs are specifically trained to support behavioral health, mental health, and therapy clinics. They understand documentation standards, patient privacy, and the importance of precision in every task.

Need help with lead follow-up? Recruiting RBTs or therapists? Asking for reviews? We help you build a stronger business—not just a cleaner inbox.

We don’t just lighten your admin load—we strengthen the systems behind your team. The result? More time, more clarity, and more control over your growth.

Frequently Asked Questions

How much do your services actually cost?

Pricing is customized based on your specific needs, but we simplify things by charging a transparent, flat rate—not hourly—for either full-time (40 hours/week) or part-time (20 hours/week). This ensures clear ROI and straightforward budgeting.

Are there any contracts?

No—we don't require long-term contracts. Everything is month-to-month, providing flexibility and ease for your business.

What industries do your virtual assistants support?

Our virtual assistants primarily support healthcare businesses, including mental health practices, behavioral health centers, therapy clinics, and other healthcare-related organizations.

Is there a minimum number of hours required?

Yes—the minimum engagement is 20 hours per week, which helps ensure productivity and value.

What time zones do your virtual assistants work in?

Our assistants work in your time zone, providing real-time communication. They can integrate with your existing workflow and communication platforms, or we can provide platforms like Zoom and Slack.

Where are your virtual assistants located?

Our virtual assistants are sourced primarily from the Philippines, known for their high-quality English proficiency, excellent work ethic, and extensive experience with U.S. healthcare practices.

Who manages the virtual assistant?

We provide ongoing management and oversight of your virtual assistant, ensuring productivity, accountability, and continuous improvement.

Are your virtual assistants experienced enough to handle complex healthcare tasks?

Absolutely—our assistants are carefully selected for their expertise and experience specifically within healthcare settings, ensuring they can manage complex tasks effectively.

How do you ensure the security of my sensitive business data?

We maintain strict security protocols, including confidentiality agreements, secure cloud storage, and adherence to HIPAA guidelines, protecting your data at all times.

What happens if my assistant suddenly quits or is unavailable?

We quickly provide a trained replacement assistant with minimal disruption, ensuring continuity of your business operations.

How do I know your assistants are reliable?

We rigorously screen and vet each assistant through background checks, skill assessments, and reference verification to ensure reliability and professionalism.

Will a virtual assistant really understand my business as well as an in-house employee?

Yes, our dedicated onboarding process ensures that your assistant fully understands your business culture, processes, and unique requirements.

Do I need special tools or software to work with a virtual assistant?

No—our assistants can seamlessly integrate with your existing systems, and we can also recommend effective tools if needed.


Can your assistants effectively communicate with my clients and partners?

Absolutely. Our assistants are chosen for their excellent communication skills, ensuring professional and effective interactions with your clients and partners.

What if the relationship with the virtual assistant just doesn’t work out?

We prioritize your satisfaction. If an assistant isn't the right fit, we'll swiftly match you with another qualified professional at no additional cost.

Do I need special tools or software to work with a virtual assistant?

No—our assistants can seamlessly integrate with your existing systems, and we can also recommend effective tools if needed.

What types of tasks can the virtual assistant handle?

Our assistants can handle virtually any task that can be performed remotely, including administrative duties, recruitment support, scheduling, billing, customer service, and more.

We Don’t Just Support Your Business—We Help You Grow It. Guaranteed!

Enjoy Absolutely No Risk: Connect with a knowledgeable Remote Business Assistant through us and experience 70% savings on payroll with no contracts or hidden fees. Boost your bottom line, enhance productivity, and achieve a better work-life balance, all with significant ROI. Don't let this limited opportunity slip away—contact us today!

Stop Bleeding Time, Clients, and Revenue — Close The Gaps Holding Your Business Back.

Lost time, high turnover, and inefficiencies don’t just slow you down—they cost you.Our pre-trained, fully vetted remote Business Nerds plug into your workflow using proven frameworks for recruitment, client acquisition, and admin support—so you can focus on growth, profit, and long-term success.

Absolutely No Contracts

Fixed Monthly Price

No Hidden Fees

❤️  We’ve Walked in Your Shoes. We’re Not Just a VA Company — We’re Healthcare Business Owners with 15+ Years of Experience.

We help mental health and behavioral health practices, as well as home care agencies, streamline operations, reduce burnout, and grow sustainably. With our pre-trained, fully vetted assistants, you can delegate with confidence and scale without the chaos. Book a free consult today and let’s clear the bottlenecks holding you back.


© 2025 Savvy Nerds Consultants LLC [ Other DBA-  Home Care Champs]